October 1, 2020

Trip Planning Timeline for Friends and Family Journey

These represents the minimum amount of enhance time in planning your group’s next trip. Follow this simple schedule and save yourself and your travel team some serious trip planning head aches.

3 to 6 Months Prior to Reduction
Establish the leader, main trip planner (point person) for the trip
Figure out the type of trip – possible places, themes, budget
Determine timing and duration of the trip
Find high quality travel providers who can help program but also book the trip for you
Start building a rough itinerary

~ 3 Months Prior to Departure
Submit Visa applications (if applicable)
Book journey protection insurance (if desired)
Secure required health documentation forms
Buy trip (deposit or full spend, depending on travel provider)

2 Weeks Prior to Departure
Finalize the group’s itinerary and any optional routines, tours, etc . (best to not have got any major changes beyond this particular point)
Load mobile apps to your device and get familiar with them
Share relevant YouTube videos and Pinterest boards about the destination

1 to 2 Weeks Prior to Departure
Compile a list of necessary gear/equipment to purchase
Review complete schedule (last chance to make changes)
Figure out meeting point for the start of the vacation
Reserve upgrades and optional routines

2 to 4 Weeks Prior to Reduction
Pay balance due to travel service provider
Ensure all group members are paid up too and have essential forms and documents
Provide updates regarding destination and activities
When desired, confirm reservations directly with appropriate vendors
Distribute emergency get in touch with info
Provide copies of given to travel provider and emergency connections
Put together a pack list, buy remaining items, secure cash, and so forth

Departure Day
Have fun together plus experience incredible new places and things
Start dreaming, as a group, of the next trip

Sometimes groups have a tough time getting on the same page and planning a trip together that actually leaves – lot’s of great ideas have already been “left on the table, ” and never completed. Remember, ideas are cheap, delivery of those ideas are what’s precious. So , don’t give up. If you are capable of take on the planning and get your favorite group to a fantastic destination where you perform lots of amazing things together you can forever be the group’s hero
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